“How to remain on top of things?” is a popular question among individuals these days. Being productive is difficult, we can all agree. It appears that no matter what applications, tools, to-do lists, task lists, time monitoring apps, and other tools we use, many of us still struggle to stay focused and overcome procrastination. Despite this, we aim to assist you as much as possible. Knowing how to organize things can make the difference between finishing a workday early and having to work on the weekend. Time management may not always come easily, but it is an important skill to have in a person’s personal and professional life.
Putting the most important activities on your schedule first thing every day will help you stay organized. This blog teaches you how to prepare for the significant requests that may or may not come your way in the future and how to get ready for them beforehand.
1. Organize your day
Plan your day first. Make a list of tasks and arrange them in order of significance and priority. Lists are the simplest and easiest way to organize your tasks, goals, and necessary reminders.
Having a daily list of the most important tasks for the day is an incredible way to track your progress and ensure you don’t forget anything. Planning helps you to stay on top of things because you always know what’s happening. You know your priorities, deadlines, and important dates.
2. Do the unpleasant and difficult jobs first
By doing the unpleasant activities first, we can get the difficult tasks out of the way and perform simpler duties later. Once you have a schedule for the day, focus on the job that might be the most challenging. The one you’re putting off or dreading because you think it might take longer than you think. Make a point of finishing the hardest tasks on your to-do list first. Knowing you’ve completed the difficult tasks makes everything else feel much simpler. This could be like filing your income tax returns on time and then enjoying the rest of the year stresfree.
3. Break up large tasks into fragments
When faced with large projects, it is vital to divide them into smaller, more manageable sections right away. This will help you avoid tension and procrastination. It may take some time, but it is critical for performing work well. Before asking your parents for a night out, you may consider helping them in chores, and sorting out issues with your sibling, otherwise your whole plan can backfire.
4. Maintain self-discipline
Being disciplined makes it simpler to remain on top of things and have a productive life. While everyone’s definition of this may vary, you can achieve personal discipline by limiting distractions, particularly those from social media, making and observing a to-do list, and avoiding procrastination, especially about tasks you may not particularly enjoy performing. You can stay on track all day long by being diligent and holding yourself accountable. Although it can be tempting to check your alerts frequently and take longer pauses, exercising self-control makes it simpler to keep on top of your to-do list.
5. Maintain a clean working environment
Working in a congested, chaotic atmosphere might harm your productivity. Why? You’re more likely to become distracted by the many objects in your workspace. Also, whether you recognize it or not, a clean place provides us with a clear headspace, which is what we need to be on top of our game. Don’t force Marie Kondo herself to come and help you clean your stuff.
6. Keep the majority of your work in one location
Keeping your tasks and work orderly and tidy is also important for productivity. For example, if you save meeting notes, action items, agenda templates, and feedback ideas in one location, you won’t have to switch back and forth between apps all the time. Instead, everything is right there when you need it, arranged in simple dashboards.
Keep track of the time you spend searching for files or notes and just imagine how much time you can save if you arrange them wisely.
7. Always strive for balance
Make sure you’re not putting too much pressure on yourself. Take short breaks during the day. Make time for work, social life, interests, friends and family and most importantly yourself. Always keep in mind that success should never come at the expense of one’s physical or mental health.
8. Do not multitask
Effective time management does not imply cramming your to-do list with as many tasks as possible. If your to-do list is too big, you may burn out shortly. Keep your to-do list small, avoid doing too much at once, and remember to take breaks. We’ve been taught that multitasking saves time, but actually, your work may be substandard, requiring you to go back and adjust or completely redo it later.
9. Self-care is important
When you’re slogging through a never-ending to-do list, it might be simple to forget to take care of yourself. You might believe that taking a break or taking care of yourself will just set you behind. This is not true. Taking care of yourself will make you feel more productive all day long. Consider things like striving to get eight hours of sleep each night, taking a walk outside to get some fresh air and vitamin D, and exercising two to three times each week to feel more energetic and release our stress. Maintaining a healthy diet and picking up nutritious snacks, particularly during the workday is also a crucial part of self-care. Give some time to your hobby or the thing you are passionate about. You can also book pampering sessions for yourself.
10. Set goals and celebrate your success
Achievements, no matter how great or small, need to be acknowledged! Whether it’s positive comments from a boss, accomplishing a task ahead of schedule, or even obtaining a promotion at work, it’s always a good time to celebrate your successes. Reward yourself if you believe you have made good progress on your assignment. Perhaps this reward is having an extra snack during the day, logging off a few minutes earlier, or prolonging your break by 10 min. Whatever mechanism you devise; make sure that rewarding yourself for a completed task propels you forward rather than backward i.e. eating a cheese burst pizza to celebrate loss of 5oo calories might not be a good idea.
11. Stay away from distractions
You would be a saint if your life is free from distractions, from amazing shopping discounts to new insta trends, social media is hell bent to steal your attention. It can be challenging to avoid being distracted by notifications throughout the day. Social media, emails, text messages—you name it. Switching off alerts during the day is one of the best ways to prevent distractions. Set time aside to quiet all notifications and attempt to be as productive as possible.
12. Understand when to say no
It’s typical for us to always feel the urge to accept additional projects, obligations, jobs, and so on. Even though we are aware that it will be detrimental to both our work and ourselves, we nevertheless choose to go through with it. In reality, we don’t even need to. If you’re feeling overburdened by your workload, don’t feel as though you’re being a bad professional or colleague if you say no. Try to explain the reasons why to your coworkers or employer if you feel like you can’t handle any more work; they’ll undoubtedly understand.
13. Work in a conducive atmosphere
Some people work better with music while others want full silence; some people perform better alone while others perform better with others present. In the end, each of us has unique sensory requirements; therefore finding a state of what can be called “sensory equilibrium” aids us in determining the ideal working environment.
14. Build your system
Nobody understands you better than you, and what works for one person may not work for another. Finding the appropriate strategy for you can help you become more productive while not leaving you exhausted at the end of the day. So, why don’t Bob become the builder of your own ecosystem?
15. Keep track of the time
Last but not least, time tracking is among the most crucial pieces of advice for people who want to keep on top of things. If you are unfamiliar with time tracking, it will soon enable you to accurately track both the total amount of time you spend working each day and the amount of time you devote to each task. When establishing to-do lists and planning your schedule, time tracking helps you have a better understanding of how much time you have available. Many time-tracking apps are available that can reduce distractions, improve attention, and help us in time management. Once you win over time, there is nothing to be afraid of.
Incorporating these suggestions into your everyday routine will dramatically enhance your productivity. Remember that you do not have to implement all recommendations! Determine which one is best for you and your profession. You’ll soon experience positive results in both your career and personal life. These suggestions might turn the Gangadhar in you to the Shaktiman you aspire to be.